How to Access the Daily Room Scheduling Report

EMS Web Client - Boston Campus

How to Access the Report: Daily Room Scheduling By Location

Overview

The Boston campus schedules many academic courses as “events” (they are not scheduled through the EMS Academic Planning process).  Some of these courses are confirmed using a status that is not visible on the Space & Resource Reservation System aka VEMS (e.g. Confirmed-Private).  The Boston campus also schedules some events that are not visible on Space & Resource Reservation System aka VEMS.

A limited number of departments need to view the location of all courses (e.g. Registrar, Academic Deans), while other departments need to view the location of all events (Educational Media Center, Facilties, Public Safety).  To meet this need, a Security User Template was created: “Boston Campus Reporting”. 

This security template provides access to a set of queries/reports that show all activities scheduled through EMS on the Boston Campus on a particular day or range of days. Therefore, the list of users with access to this template should be restricted as much as possible.  Assigned users should be verified annually and/or if there is a  change in how the Boston campus schedules academic courses.  As with all Security User Templates, this template is manually assigned.

Dependencies

• Security User account
  • Assigned to Security User Template: Boston Campus Reporting

or

• Assigned to Security User Template with access to the queries contained in the Boston Campus Reporting Security User Template

Summary of Steps:

Roomscheduling.tufts.edu/emswebclient/

1. Navigate to: Reports>Queries
2. Select: Daily Room Schedule By Location
3. Enter the “Booking Date/Time” parameters
4. Click “Get Data” (bottom right)
5. Once the data have been retrieved, Print or Export as needed

Steps with Screenshots

How To Access Daily Room Scheduling Rpt.docx