EMS Configuration – Boston Campus
How to Create a Security User Account
Overview
A Security User Account is required for a user to have access to the EMS Web Client or the Desktop Client. Security User Accounts are assigned to a single Security User Template – the security template defines what the Security User is able to do in the EMS database (e.g. rooms that can be scheduled or viewed, statuses that can be assigned).
Note:
- Security User Accounts are not auto created. They must be managed manually (created, removed, reassigned to different security user template).
- An individual can be assigned only one Security User Template. E.g. If an Executive Associate Dean requires access to buildings/rooms that are defined in multiple Security User Templates, a “roll-up” EAD Security User Template must be created because it is not possible to assign the EAD to multiple Security User Templates.
Dependencies
- Active EMS user with utln (auto created by HR Toolkit process)
- Department
- Security User Template
Summary of Steps
- Create a Security User Account
- Navigation: System Administration>Security>Users
- Administrator Role unchecked. The Administrator Role is limited to members of TTS/EMS Technical Team. It should not be given to space schedulers nor super schedulers.
- “User ID” is the individual’s utln.
- Set Network ID to “Tufts\utln” for single sign-on
- Assign Security User Account to the Security User Template
- Navigation: System Administration>Security>Users
- Click on Event Properties
- Select the Security User Template and the Department of the individual
- Verify Academic Properties is unassigned
- Click on Academic Properties
- Type=Department
- Campus, Department, Template = none
*Academic Properties are assigned if the individual is responsible for EMS Academic Planning, e.g., the iSIS-EMS feed, scheduling courses using the academic planning module.
Steps with Screenshots