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Conversation about current and proposed Projects

​🔴

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Transition Slate to SIS feed to Kafka for Slate instances (9/5 “start”, Ongoing)

  • alpha user acceptance testing underway

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TUSMGP Disability Accommodations/Student Success functionality pilot project (Fall)

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Financial aid document tracking in VET (Nov)

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FGI contract work

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retire teasers/implement status page portals for Vet

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new Reader workflow for NUTR (built- implementation after cycle closes)

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TUSMGP PA Program cycle prep/API build (March - June)

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Vet API cycle prep (March - May)

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CAS API troubleshooting/maintenance for TUSMGP

🟡 Urgent/Not Important

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Lead Scoring for TUSMGP

🟢 Not Urgent/Important

  • Data integrity improvements

    • Implementing “intermediary” data entry forms/processes (i.e., defer or CI form) to improve accuracy of entered data

    • Identifying key fields/prompts across Slate instances, “locking down” access, and permissioning (in conjunction with Kafka?)

    • Consistent & accurate admissions funnel reporting to Provost/OIR

    • Enrollment Analytics priority/long-term project from Chris Sedore

  • Slate > SIS > PF cleanup (open admit offers, etc.) (Elaine take lead; work with us)

  • Connecting TUSMGP (TUP) instance to PF for scholarship information for admitted students?

  • Update permission structures for TUV, TUH, UVC and document

  • Documentation Standards

  • Developing on-boarding materials, and implementing training process Training thoughts

  • Race/Ethnicity

    • Queries themselves (see FGI)

    • Permissions in TUSMGP

  • Interview management portal(s)

🔵 Not Urgent/Not Important

  • Slate User Group (admissions people not attending)

    • Split into Marketing and Admissions groups?

  • Interview score automations Vet

Current items

Ancillary: Kafka feed from SIS to Slate

On deck: Training program for Slate users [follow up/expansion of FGI activities]

Meeting Agenda

Agenda

June 2024 Topics

  • Review of FGI contracted work for Implementation Phase

    • final consulting hours from Discovery Phase being used for field alignment work

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Fletcher (2528), TUSMGP (519), TUH (418), Vet (562)

  • Data Ecosystem Wrangling from the Middle

    • UCM Denodo/Tableau feeds

    • SIS Team Collaborations

      • codes and reasons

      • quick admit

      • decedents

      • sex/gender

    • Digital Library Collaboration

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  • TTS Project Management--where do we fit in? What do you want/need to know about?

February 2024 Follow Up

  • Tableau access (Linda)

  • What is OIR up to? (Linda)

  • Denodo and Tableau training (Helen and Beth)

  • conversation with AS&E Slate folks

Meeting Notes

Annual Calendar Draft

January

  • CASPA Closes for Cycle

February

  • CASPA Configuration Portal Opens

  • DPT-BOS and DPT-PHX Application Deadline (2/15) (often extended)

March

  • CASPA Configuration Portal Closes

  • JD/MPH Application Deadline (3/15)

  • VMCAS Configuration Portal Opens

April

  • CASPA Opens for Cycle

  • SOPHAS Configuration Portal Opens

  • PTCAS Configuration Portal Opens

  • VMCAS Configuration Portal Closes

May

  • PTCAS Configuration Portal Closes

  • PTCAS Closes for Cycle

  • DPT-SEA Application Deadline (question)

June

  • PTCAS Opens for Cycle

July

  • SOPHAS Configuration Portal Closes

  • SOPHAS Application Deadline (7/15)

  • B/MPH Application Deadline (7/15)

  • MBS Application Deadline (7/15) (often extended)

August

  • CASPA Application Deadline (8/1)

  • SOPHAS Closes for Cycle

  • SOPHAS Opens for Cycle

  • Slate Application “Closes” for TUH, TUV, TUP--cycle prepapalooza

September

  • Slate Application “Opens” for MPH programs, TUH

  • “Data freeze” to OIR (Spring/Summer/Fall application funnel data)

  • VMCAS Application Deadline (9/15)

October

  • Slate Application “Opens” for MBS program(s)

  • VMCAS Data Freeze

  • Slate Application “Opens” for Vet academic program(s)

November

  • Slate Application “Opens” for AVM

December

TUSMGP (TUP)

  • CASPA = Physician Assistant (PA) and PA/MPH

  • SOPHAS = MPH and O-MPH

  • PTCAS = DPT

  • Slate = MBS, MBS/MPH, MS/MPH, JD/MPH, DVM/MPH

Vet (TUV)

  • VMCAS = DVM

  • Slate = BDVM, TDVM, MCM, MAPP, PhD, LAM

  • SIS = St George and Ross Interns

GradHealthSci (TUH)

  • All Nutrition and GSBS degree and pipeline programs are applied for through Slate-hosted applications

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Project Overview

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Important/High Priority = 🔴

Medium/Regular Priority = 🟡

Low Priority/Nice to Have = 🟢

Beyond-Slate Projects

In Progress

  • 🔴 Transition Slate/SIS feed to Kafka

  • 🟡 Retention Policies for graduate digital data (partner with Digital Library)

  • 🔴 Sex/Gender data from applicants (partner with LGBT Center)

  • 🟡 SIS Codes and Reasons cleanup

  • 🟢 SIS Quick Admit policy

  • 🟡 Automate WebAdMIT PDF export/Slate import with SnapLogic

Pending/On Deck

  • 🔴 Person/Application data standardization for reporting (partner with OIR)

  • 🟡 Campaign field (partner with UCM)

  • SIS Upgrade (Sept 2024)

Completed (since February)

  • Decedent policy for inquiries/applicants (pre-enrollment) (Shana)

On Hold

  • Slate > SIS > PF Cleanup

Slate Development Projects

In Progress

  • 🔴 FGI Implementation (Phase 2)

  • 🟡 TUP Decision Change form/process

  • 🔴 TUP MOU tracking process

  • 🟢 TUP Custom Dashboards and Tabs update

  • 🔴 TUH, TUV printing from portals workaround

  • 🟡 NUTR program structure update

Pending/On Deck

  • 🟡 User training program/certification for new users

  • 🟢 More portals for end user accessibility

  • 🟡 TUP Permissions Schema/Overhaul

  • 🟡 TUF Branding Update

  • 🟡 TUV / TUH Develop Inquiry tracking entity and page views

  • 🟢 TUH Custom academic history page

Completed (since last meeting)

  • TUP CASPA API Integration

  • TUP PA Interview Workflow

  • TUP PA Interview Assignment Portal

  • TUP Lead Scoring

  • FGI Discovery (Phase 1)

On Hold

  • TUP Disability Request Application

  • TUP DPT-ATL program launch

  • TUV Interview score automations

  • TUV financial aid document tracking

Maintenance/Annual Projects

In Progress

  • VMCAS API integration maintenance

  • DPT cycle prep and maintenance

Pending/On Deck

  • SOPHAS and WebAdMIT integration maintenance (July)

  • MBS Application/Cycle maintenance (July/August)

  • MPH Application/Cycle maintenance (July/August)

  • GradHlthSci cycle prep/annual maintenance (July/August)

  • Vet cycle prep/annual maintenance

Completed (since last meeting)

  • PTCAS API and WebAdMIT integration maintenance

  • VMCAS API migration

  • Race & Ethnicity Compliance - permissioned

Misc. Projects/Items

In Progress

  • TUSMGP to Denodo feeds for UCM

  • TUP Carnegie liaison for data integration

Pending/On Deck

Completed (since last meeting)

  • Presentation at TTS Summit

  • initial implementation of Vet and NUTR Denodo feeds for UCM