Page Comparison

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If student requests are not approved centrally, a unique Student Request Status is required for each approval group.  For example, if each school/program’s Student Affairs Office is responsible for approving their student’s space requests, you would need the following new statuses:

•  TentativeTentative-Dent Studnt Affairs
• Tentative-Med Stdnt Affairs
• Tentative-Nutr Studnt Affairs
• Tentative-PHDP Studnt Affairs
• Tentative-Sklr Studnt Affairs

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1. Student submits a request for space via the Space & Resource System. The system updates the status of the request to the new status for approved student requests (e.g. “Tentative-Dent Studnt Affairs”)
2. Student receives a system-generated auto reply indicating that the space request was submitted.
3. Student Affairs staff log into the EMS Web Client and are alerted of the request via the dashboard.
4. Student Affairs staff review the request and change the booking status from “Tentative-(school/program) Studnt Affairs” to:
   1. Tentative – if the request for space is approved
   2. Bumped
   3. Cancelled
   4. Pending
   5. Request Denied
   6. Wait List
5. Student Affairs staff sends a system-generated email to the student alerting them if their request was approved.\
6. Once the booking status is changed to “Tentative” the Scheduling Office is alerted of the request via the Notification Rules (appears in the Scheduling Office Dashboard).
7. The Scheduling Office reviews/processes all requests with a status = Tentative (including approved student requests).
8. The Scheduling Office sends a system-generated email alerting the student of the status of the space request (i.e. if the space is confirmed).
9. Once a request has a status of “Confirmed”, the space is booked (reserved) in EMS

Steps with Screenshots

How to Process Student Request for Space.docx