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“Brain Dump” Possible AY24 Slate Team Projects

Add projects to the Eisenhower categories below--this is a brainstorming/draft, so projects can move around, just pick the category that makes the most sense right now to you. The goal is to capture all ideas/projects for further discussion.

• If a project has been “promised” to a client change text to dark green.

• New items added in December, change text to dark purple.

• New items added in February, change text to blue

• Items completed, change text to strikethrough.

• Items that are are on hold are greyed out (even though this text is pale purple)

​🔴 Urgent/Important

• Race/Ethnicity visibility modifications (Fall)

  • Permissions

  • Query templates/libraries

• Transition Slate to SIS feed to Kafka for Slate instances (9/5 “start”, Ongoing)

  • alpha user acceptance testing underway

• TUSMGP Disability Accommodations/Student Success functionality pilot project (Fall)

• Tuition discount/scholarship data sent to PF (in progress with Elaine) (Sept)

  • Improved scholarship and discount tracking in Slate

• TUSMGP migration to Workflows

• Financial aid document tracking in VET (Nov)

• Slate Intern

  • API for CASPA

• FGI contract work

• retire teasers/implement status page portals for Vet

• new Reader workflow for NUTR (built- implementation after cycle closes)

• IRADCA cycle prep/overhaul

• TUSMGP PA Program cycle prep/API build (March - June)

• Vet API cycle prep (March - May)

• Reporting improvements for TUSMGP Phase 1

• CAS API troubleshooting/maintenance for TUSMGP

🟡 Urgent/Not Important

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Lead Scoring for TUSMGP

Meeting Agenda

• Discuss/follow up meeting with Chris Sedore, Larry Thomas, Chris Tatro, Linda Snell, Beth Storrs, and Helen Williams on 12/13

  • OIR request about demographic data collection via applications

  • Use of Tableau, getting help from TTS data team

  • Who is “lead”/project manager/decider for Chris S. enrollment analytics goals?

• Update on FGI consulting work

  • TUSMGP Query Audit TUSMGP FGI Query Audit Work Product

• Can we have our own staging server? (Is that what it is called?)

  • API data and document translation pre-load

  • Enrollment reporting

• Slate to PowerFAIDS?

  • Kafka?

• Guidance on handling requests/edges of our authority

  • document with sample questions Collection of items we need guidance on how to approach

Meeting Notes

Enrollment Analytics

• Chris S. doesn’t have a deliverable/done date, still cooking.

  • Maybe build a “phase 1” / proof of concept idea, and then add on to it from there. Ongoing working plan to improve data access.

  • OIR vs. Us - we are looking at the data from the POV of the schools, not necessarily what OIR thinks about.

• Relationship between this and data governance? Linda doesn’t know.

  • Who determines which data points are used and who can add/edit them? Chris S. would say it is us, we need to be recommending/enforcing what is best for the University’s goals.

    • Chris S. believes he has the buy in for this being the University’s data at the EAD level at every school. Require standardization for what is best for the University.

    • What is OIR up to? Linda will try and figure out what OIR is up to and what Chris S. wants us to be involved with.

• Chris S. wants us to be learning Denodo. Linda sent link to training in email.

  • Linda thinks we have an enterprise license for Denodo.

  • Do the training first so you have some knowledge, then request access from Rachel.

• In general next steps are to learn Denodo, start to understand what to do with it.

  • Take at least half of Friday / 1 day per week to start learning.

  • Partner with someone on Larry’s team to think about how to build things out and how we can access them.

• Need to request accounts in Tableau and start learning Tableau as well.

  • Linda thinks that the analysts will need Denodo and Tableau access. Bruce Krasnoff has access to Tableau.

  • Reach out to Rachel Kell for assistance is OK.

  • Linda will contact the Data team to ask about Tableau.

  • Tableau training from TTS: https://tufts.myabsorb.com/#/instructor-led-courses/24e01a00-5...

Our Authority

• Can we tell people not to use Quick Admit and they have to use Slate?

  • D1 uses quick admit, then sends people to enroll, “calling the component interface”

  • Vet is bad about this, Fletcher, and UVC somewhat

  • Linda is OK with removing access to quick admit for front-end users

• Where we see we can improve processes and improve the quality of our data by adjusting business processes, we are empowered to go forward and do that.

• We need to be at the table when talking about a vendor and from an integration and data perspective, this applies to marketing

  • What is Fletcher up to? Set up a meeting with Emily to talk about the new ways we’re talking about data, how can we be more partner/advisor to how you’re doing things.

  • Following best practice and standardize so we can give you back better information and data, need to be able to report the stuff that leadership wants.

Annual Calendar Draft

January

• CASPA Closes for Cycle

February

• CASPA Configuration Portal Opens

• DPT-BOS and DPT-PHX Application Deadline (2/15) (often extended)

March

• CASPA Configuration Portal Closes

• JD/MPH Application Deadline (3/15)

• VMCAS Configuration Portal Opens

April

• CASPA Opens for Cycle

• SOPHAS Configuration Portal Opens

• PTCAS Configuration Portal Opens

• VMCAS Configuration Portal Closes

May

• PTCAS Configuration Portal Closes

• PTCAS Closes for Cycle

• DPT-SEA Application Deadline

June

• PTCAS Opens for Cycle

July

• SOPHAS Configuration Portal Closes

• SOPHAS Application Deadline (7/15)

• B/MPH Application Deadline (7/15)

• MBS Application Deadline (7/15) (often extended)

August

• CASPA Application Deadline (8/1)

• SOPHAS Closes for Cycle

• SOPHAS Opens for Cycle

• Slate Application “Closes” for TUH, TUV, TUP--cycle prepapalooza

September

• Slate Application “Opens” for MPH programs, TUH

• “Data freeze” to OIR (Spring/Summer/Fall application funnel data)

• VMCAS Application Deadline (9/15)

October

• Slate Application “Opens” for MBS program(s)

• VMCAS Data Freeze

• Slate Application “Opens” for Vet academic program(s)

November

• Slate Application “Opens” for AVM

December

TUSMGP (TUP)

• CASPA = Physician Assistant (PA) and PA/MPH

• SOPHAS = MPH and O-MPH

• PTCAS = DPT

• Slate = MBS, MBS/MPH, MS/MPH, JD/MPH, DVM/MPH

Vet (TUV)

• VMCAS = DVM

• Slate = BDVM, TDVM, MCM, MAPP, PhD, LAM

• SIS = St George and Ross Interns

GradHealthSci (TUH)

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Agenda

June 2024 Topics

• Review of FGI contracted work for Implementation Phase

  • final consulting hours from Discovery Phase being used for field alignment work

• Data Ecosystem Wrangling from the Middle

  • UCM Denodo/Tableau feeds

  • SIS Team Collaborations

    • codes and reasons

    • quick admit

    • decedents

    • sex/gender

  • Digital Library Collaboration

• TTS Project Management--where do we fit in? What do you want/need to know about?

February 2024 Follow Up

• Tableau access (Linda)

• What is OIR up to? (Linda)

• Denodo and Tableau training (Helen and Beth)

• conversation with AS&E Slate folks

Project Overview

Beyond-Slate Projects

In Progress

• 🔴 Transition Slate/SIS feed to Kafka

• 🟡 Retention Policies for graduate digital data (partner with Digital Library)

• 🔴 Sex/Gender data from applicants (partner with LGBT Center)

• 🟡 SIS Codes and Reasons cleanup

• 🟢 SIS Quick Admit policy

• 🟡 Automate WebAdMIT PDF export/Slate import with SnapLogic

Pending/On Deck

• 🔴 Person/Application data standardization for reporting (partner with OIR)

• 🟡 Campaign field (partner with UCM)

• SIS Upgrade (Sept 2024)

Completed (since February)

• Decedent policy for inquiries/applicants (pre-enrollment) (Shana)

On Hold

• Slate > SIS > PF Cleanup

Slate Development Projects

In Progress

• 🔴 FGI Implementation (Phase 2)

• 🟡 TUP Decision Change form/process

• 🔴 TUP MOU tracking process

• 🟢 TUP Custom Dashboards and Tabs update

• 🔴 TUH, TUV printing from portals workaround

• 🟡 NUTR program structure update

Pending/On Deck

• 🟡 User training program/certification for new users

• 🟢 More portals for end user accessibility

• 🟡 TUP Permissions Schema/Overhaul

• 🟡 TUF Branding Update

• 🟡 TUV / TUH Develop Inquiry tracking entity and page views

• 🟢 TUH Custom academic history page

Completed (since last meeting)

• TUP CASPA API Integration

• TUP PA Interview Workflow

• TUP PA Interview Assignment Portal

• TUP Lead Scoring

• FGI Discovery (Phase 1)

On Hold

• TUP Disability Request Application

• TUP DPT-ATL program launch

• TUV Interview score automations

• TUV financial aid document tracking

Maintenance/Annual Projects

In Progress

• VMCAS API integration maintenance

• DPT cycle prep and maintenance

Pending/On Deck

• SOPHAS and WebAdMIT integration maintenance (July)

• MBS Application/Cycle maintenance (July/August)

• MPH Application/Cycle maintenance (July/August)

• GradHlthSci cycle prep/annual maintenance (July/August)

• Vet cycle prep/annual maintenance

Completed (since last meeting)

• PTCAS API and WebAdMIT integration maintenance

• VMCAS API migration

• Race & Ethnicity Compliance - permissioned

Misc. Projects/Items

In Progress

• TUSMGP to Denodo feeds for UCM

• TUP Carnegie liaison for data integration

Pending/On Deck

Completed (since last meeting)

• Presentation at TTS Summit

• initial implementation of Vet and NUTR Denodo feeds for UCM