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Navigate to the Identity Finder Console page at https://tftmvmidfind.tufts.ad.tufts.edu/Console/ and log in.
Once you have logged in, select your division so that you see results for that group.
Open the "Reports" tab and from the "Reports List" choose "All Findings Grouped By User".
You will see a list of all the users in your department or group with results. Note the user or users with the highest number of results.
Now open the "Results" tab and click on "Filter".
Choose "Filter By User."
Then click on the ellipsis (...) to open a list of all UTLNs from your department or group. Scroll to find the user or users whose results you would like to review. Click the arrow to move their names into the review box.
After clicking "OK," a list of the results sorted by username will appear. If there are results you recognize as false positives, you can remove them from the list. Right click and then choose "Remove" and then "Exclude Rows".
You will then be prompted to choose the rows you wish to exclude.
Once you have filtered the results to include only those which you believe contain sensitive data, call the users to notify them. You can give them the file locations so that they can view the files and choose to keep or delete them. Users are not required to remove the information from their computers. It is suggested that Information Stewards call or speak in person with users rather than emailing them so that there is no record of the files which contain the sensitive information.
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Remembering to run scans every month or quarter might be difficult. There is an option in Identity Finder to export results to a CSV file on a regular schedule. Though this will not give you access to the full functionality of the console, it is a convenient option. Receiving the export could also serve as a reminder to log into the console to review the results. To export a scan, first go to the Results tab and click Export. 
Then enter the output name, email address, and subject for the email. Choose CSV as the output format. This will allow you to open the files in MS Word, Excel, or other text editors. After the form is complete, click on "Schedule"
This will allow you to set a particular day and time that you would like to run the scans. Be sure to pick a day of the month or Identity Finder will scan every day. If you do not want to scan monthly, click on the ellipsis and choose the months in which you would like to scan. Information Security recommends quarterly scans, as shown here.
