Identity Finder Central Consoles

UIT is rolling out and offering an Identity Finder console version that provides a view of scan results for your entire department, school, or division. The new system will allow Information Stewards to scan many computers and communicate results to their colleagues. It is not a required change and UIT will continue to support the individual version that is currently in use. Manually running Identity Finder on workstations and laptops can be tedious. The new, centralized version enables administrators (Information Stewards or their delegates) to scan multiple computers automatically. The scan can run in the background with negligible performance impact on the user’s computer. This change will make Identity Finder a managed service rather than an individualized effort, reducing risk and making compliance easier and more cost effective. the centralized console will not be able to view, edit, or delete data. The Information Stewards or their delegates must work with the individual end-users to clean up any files.

Using the Console

The following is a guide to using the Identity Finder Console. If you are an Information Steward and your department would like to opt in to using the system, contact Information Security for more information and log-in credentials.

Navigate to the Identity Finder Console page at https://tftmvmidfind.tufts.ad.tufts.edu/Console/ and log in.

Once you have logged in, select your division so that you see results for that group.

Open the "Reports" tab and from the "Reports List" choose "All Findings Grouped By User".

You will see a list of all the users in your department or group with results. Note the user or users with the highest number of results. 

Now open the "Results" tab and click on "Filter". 

Choose "Filter By User."

Then click on the ellipse (...) to open a list of all UTLNs from your department or group. Scroll to find the user or users whose results you would like to review. Click the arrow to move their names into the review box.

After clicking "OK," a list of the results sorted by username will appear. If there are results you recognize as false positives, you can remove them from the list. Right click and then choose "Remove" and then "Exclude Rows".

You will then be prompted to choose the rows you wish to exclude.

Once you have filtered the results to include only those which you believe contain sensitive data, call the users to notify them. You can give them the file locations so that they can view the files and choose to keep or delete them. Users are not required to remove the information from their computers. It is suggested that Information Stewards call or speak in person with users rather than emailing them so that there is no record of the files which contain the sensitive information.