RAS integrates with the PeopleSoft Financial system to transmit data and budget info about awarded grants. This page details that integration.
Data Flow
Data about awarded grants is entered by OVPR's Post-Award team in the RAS Award Module (step 1, below) and Award Budget Tool (step 2). The final step of this process is for the Post-Award Specialists to approve the final budgets, which puts the budget records in the "To Be Posted" status (step 3).
Every five minutes, the RAS-PeopleSoft integration job runs and scans for all Award Budgets in the "To Be Posted" state. For each budget to be posted, the job assembles all of the necessary data from the Award and Budget tables, and creates a new transaction in a set of tables within the RAS database which are visible to PeopleSoft (step 4).
The PeopleSoft Financial system monitors these tables for new transactions. When a transaction is found, PeopleSoft reads the data and creates or updates the Funding Source, Grant, and Journal according to the given data (step 5). PeopleSoft then updates the transaction in the shared tables with a success or error status (step 6) and sends email notifications to the user informing them of the success or failure of the operations (step 7).
