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Refreshed test environment 9/3.
| Code Block |
|---|
TEST RECORDS:
688941683 MPH Awaiting Decision Mary
018287536 OMPH Awaiting Decision Tasifa
100174235 MBS Awaiting Decision Justin
429395058 MBS Admit
344763903 MPH Admit
481963292 SEA IE In Admit bin, 2024 round, added scholarship comments (NO)
308995003 PHX IE MRCD Admit, 2024 Round, added scholarship comments (YES)
337908874 BOS IE In Admit - Pending Outreach, 2024 Round, can't add scholarship comments
988007153 PA IE -- has 7 HRSA factors and lives in MA
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Bin Automation/Rules
- Ensure rules work to identify application records from 5 programs (BOS, PHX, SEA, MBS, O-MPH, MPH) and move to bin structure when they are in admit bins in applicaiton review workflow or the most recent confirmed decision on the application is Admit or IE.
- Created 8 test records in Test across programs and either awaiting decision (for bins) or decided (for decision rules)
- Ensure rules work to move PA applications that are IE into workflow for review.
- Ensure the rule to add committee reviewers works
- Only adding one reviewer per file, check bin settins?
- Ensure that future movement/decisions don’t remove the files from bins?
- Ensure that “in queue” ignore rule works properly
...
Do you want a queue notification email for Scholarship committee members? YES
Which HRSA factors should be used to “count” in the review rubric PENDING
Should dual degree programs be excluded from the bin movement rules (i.e., are you assessing dual degree students for scholarships?) YES
Do you also want MRCD = IE to be moved to scholarship review process? (i.e., if they accept the offer, do you want them to remain in the workflow for consideration?) YES (for now)
Should there be a recommendation or comments for the scholarship reviewer to submit on the form? YES
Confirm that committee forms are:
MBS Final Committee Review Form (0e962b0c-595a-4f29-9bb6-a3b71eb4cdd6)
PH Committee Review Form (77b28650-0f91-4f92-8900-8b21cd455cb6)
Will there be more than one of these? Need to account for this on the dashboard.
PA?
DPT-BOS Committee Final Review e6a1a8fc-ee32-4d92-b743-7bb7a29cd659
DPT-PHX Committee Final Review 6c376bb8-847b-4c31-b2fa-1a3cb0a060c5
DPT-SEA Committee Final Review b4777800-e405-4aa4-9b6e-4f9495221b49
Notes EOB 9/6
Completed updates to the scholarship review form and to the scholarship review dashboard so should now be working properly.
Need to set up permissions for users and turn on rules in production environment. Also need to update dashboard and form calculation once KA provides HRSA factors to “count.”
Need to set up default views for bins (if not custom ones).
Need to set up queue notification emails for sch committee.
HRSA Factors
CASPA | SOPHAS | PTCAS | MBS/Dual | |
|---|---|---|---|---|
Has your education ever been interrupted because of military service? | Y | |||
Have you or a member of your immediate family ever used federal or state assistance programs (e.g. Aid to Families with Dependent Children, food stamps, Medicaid, public housing, etc.)? | Y | Y | Y | |
If yes, were you employed in order to contribute to the overall family income (as opposed to working primarily for your own discretionary spending money)? | Y | Y | ||
Did you receive or were you eligible to receive a Federal Pell Grant at any time? | Y | Y | ||
Were you ever homeless for any period of time from birth to age eighteen? | Y | |||
Did you graduate from a high school from which a low percentage of seniors graduated? | Y | Y | ||
Did you graduate from a high school from which a low percentage of students went to college? | Y | Y | ||
Did you participate in a HOSA-Future Health Professionals during high school? | Y | |||
Were you a member of the National Society for High School Scholars (NSHSS) during high school? | Y | |||
Do you wish to be considered as a disadvantaged applicant by any of your designated programs that may consider such factors (economic, environment, educational) as part of their review process? | Y | Y | ||
I am a high school drop-out who received AHS diploma or GED | Y | |||
I am the first generation in my family to attend college (neither my mother nor my father attended college). | Y | |||
English is not my primary language | Y | |||
I was accepted to the health professions program after academic reassessment at the completion of remedial courses | Y | |||
Have you ever been disciplined for academic performance (e.g. academic probation, dismissal, suspension, disqualification, etc.) by any college or school? | Y | |||
Have you ever been disciplined for student conduct violations (e.g. academic probation, dismissal, suspension, disqualification, etc.) by any college or school? | Y | |||
Have you ever been convicted of a misdemeanor? | Y | |||
Do you plan on applying for financial aid through the Tufts University School of Medicine Financial Aid Office? | Y | |||
Have you applied for and been accepted to DACA? | Y | |||
I was homeless for any period of time from birth to age eighteen | Y |
Notes EOB 9/9:
Need crosswalk updated for HRSA questions
Need to test that the form calculations work properly with different use-cases
Test the rules to make sure that they don’t get pulled out of bins
Test
Queue notification emails
Bin Flow w/ Forms
From Bin | To Bin | How | Form |
|---|---|---|---|
Pending Review | Under Review | Manual (Query) | |
Under Review | Final Decision Review | Submit Form | Scholarship Review Form |
Under Review | Assigned to Committee | Manual (Individual) | |
Assigned to Committee | Review Complete | Submit Form | Scholarship Review Form |
Review Complete | Req Discuss | Rule | |
Review Complete | Final Review | Rule | |
Request Discuss | Final Revew | Submit Form | ZZZZ |
Final Review | Scholarship Waitlist | Submit Form | YYYY |
Final Review | Award Scholarship | Submit Form | YYYY |
Final Review | No Award | Submit Form | YYYY |
Scholarship Waitlist | Award Scholarship | Submit Form | ZZZZ |
Scholarship Waitlist | No Award | Submit Form | ZZZZ |
9/17 Questions for Katie-Ann
Is the Siegel Fellowship specific to a program? MPH
Will you need to decide on dollar or percent amounts in the final review, or will they be a set number for everyone?
** Make sure to test that MPH20% scholarship doesn’t show up in the letter
Changes made 9/20 after meeting on 9/19 with KAM and AB:
Split the original “review form” into two forms – there is now a Screening form and a Committee Review form.
Added a question to the Screening form about Review Path (Committee Review, Backup Review, Fast Track (Award), Fast Track (No Award)).
Attached the Screening form to the Under Review bin.
Removed “potential” as an option for the scholarship decision.
Changed the name of the waitlist bin to Backup.
Created a view that shows the recommended scholarship decision and the review path selected by the screener. Make that view default on most bins.